NOW HIRING

JOB POSTING

Job Title: Financial Administrator
Location: Halifax Christian Academy
Position Type: Full-Time
Reports to: Principal
Apply by: October 10, 2025

Position Overview

The Financial Administrator is responsible for managing the school’s day-to-day financial operations, maintaining accurate financial records, and supporting the long-term financial sustainability of the school. This role works closely with the Principal, Board of Directors, and other administrative staff to ensure compliance with accounting standards, non-profit reporting requirements, and school policies.

Key Responsibilities

Financial Management & Reporting

  • Prepare, maintain, and reconcile accurate financial records, including general ledger, accounts payable, accounts receivable, and payroll.
  • Prepare monthly, quarterly, and annual financial statements for the Principal and Board of Directors.
  • Develop and monitor the annual operating budget in collaboration with school leadership.
  • Track restricted and unrestricted funds, ensuring compliance with donor and grant requirements.

Tuition & Fees Administration

  • Manage tuition billing, payment plans, and financial aid disbursement.
  • Communicate with families regarding invoices, payment deadlines, and outstanding balances.
  • Coordinate with admissions staff on enrollment deposits and refund policies.

Compliance & Audit

  • Ensure compliance with applicable federal, provincial, and non-profit financial regulations.
  • Prepare and coordinate materials for annual audits and work with external auditors as needed.
  • Maintain internal controls to safeguard the school’s assets

Payroll & Benefits Administration

  • Process payroll accurately and on time, ensuring compliance with CRA requirements.
  • Administer employee benefits and maintain accurate HR and payroll records.
  • Track vacation, sick time, and other leave balances.

Board & Stakeholder Support

  • Provide timely financial updates and analysis to the Principal and Board Finance Committee.
  • Support strategic planning by modeling financial scenarios and forecasting cash flow.
  • Assist with grant applications, reporting, and donor stewardship by providing financial data.

 

Qualifications

Education & Experience

  • Diploma or degree in Accounting, Finance, or Business Administration (CPA designation or in progress preferred).
  • Minimum 3–5 years of accounting or financial administration experience, preferably in a non-profit or educational environment.
  • Familiarity with non-profit accounting standards and CRA charity reporting requirements is an asset.

Skills & Competencies

  • Strong proficiency with accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
  • Excellent organizational skills and attention to detail.
  • Ability to communicate financial information clearly to non-financial stakeholders.
  • Strong ethical standards, confidentiality, and commitment to the school’s mission.

 

Interested in Applying?

APPLY HERE

CAREERS

At HCA, we believe that teaching is a calling, and we are dedicated to supporting our staff in their work. 

Work with colleagues that share your faith

You will have the opportunity to work alongside colleagues who share your faith and commitment to Christian education. Our community of teachers is supportive, collaborative, and driven by a common mission to provide a Christ-centered education to our students.

Tuition & Service Benefits for Staff Kids

All full-time staff's children enrolled at HCA pay only 25% of the current year's tuition, making it easier for your family to receive the same exceptional education that we offer our students. Plus, you will not be charged for before or after-school care when your children stay during work hours.

Professional & Spiritual Development Days & Annual Staff Retreat

As a Christian School, we know teachers and staff are best equipped when their professional and spiritual lives are balanced. We offer regular professional, administrative, and spiritual development days throughout the year designed to help you grow in your skills as an educator while strengthening your spiritual life.

Interested in a future career at Halifax Christian Academy? Please send your resume to:

Mrs. Rebecca Marshall, Principal
Halifax Christian Academy
114 Downs Avenue, Halifax, NS, B3N 1Y6

Phone: 902.475.1441   Fax: 902.475.1441
Email: rmarshall@halifaxchristianacademy.ca 

Only applicants selected for an interview will be contacted.