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Job Title: Financial Administrator
Location: Halifax Christian Academy
Position Type: Full-Time
Reports to: Principal

Position Overview

The Financial Administrator is responsible for managing the school’s day-to-day financial operations, maintaining accurate financial records, and supporting the long-term financial sustainability of the school. This role works closely with the Principal, Board of Directors, and other administrative staff to ensure compliance with accounting standards, non-profit reporting requirements, and school policies.

Key Responsibilities

Financial Management & Reporting

  • Prepare, maintain, and reconcile accurate financial records, including general ledger, accounts payable, accounts receivable, and payroll.
  • Prepare monthly, quarterly, and annual financial statements for the Principal and Board of Directors.
  • Develop and monitor the annual operating budget in collaboration with school leadership.
  • Track restricted and unrestricted funds, ensuring compliance with donor and grant requirements.

Tuition & Fees Administration

  • Manage tuition billing, payment plans, and financial aid disbursement.
  • Communicate with families regarding invoices, payment deadlines, and outstanding balances.
  • Coordinate with admissions staff on enrollment deposits and refund policies.

Compliance & Audit

  • Ensure compliance with applicable federal, provincial, and non-profit financial regulations.
  • Prepare and coordinate materials for annual audits and work with external auditors as needed.
  • Maintain internal controls to safeguard the school’s assets

Payroll & Benefits Administration

  • Process payroll accurately and on time, ensuring compliance with CRA requirements.
  • Administer employee benefits and maintain accurate HR and payroll records.
  • Track vacation, sick time, and other leave balances.

Board & Stakeholder Support

  • Provide timely financial updates and analysis to the Principal and Board Finance Committee.
  • Support strategic planning by modeling financial scenarios and forecasting cash flow.
  • Assist with grant applications, reporting, and donor stewardship by providing financial data.

 

Qualifications

Education & Experience

  • Diploma or degree in Accounting, Finance, or Business Administration (CPA designation or in progress preferred).
  • Minimum 3–5 years of accounting or financial administration experience, preferably in a non-profit or educational environment.
  • Familiarity with non-profit accounting standards and CRA charity reporting requirements is an asset.

Skills & Competencies

  • Strong proficiency with accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
  • Excellent organizational skills and attention to detail.
  • Ability to communicate financial information clearly to non-financial stakeholders.
  • Strong ethical standards, confidentiality, and commitment to the school’s mission.

Apply by October 10, 2025







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